Sent: Tuesday, October 19/ 2010 1:22 PM
Cc: Antoinette Scott; KSchrieffer; KGriffin; Maxcine Charles; LStockstiH; GBolotte
Subject: Missing Check Copies
This morning, l looked for check # 961200 made payable to Thompson Thibodeaux Community Development Organization for a $100,000 CEA and it is missing. This check copy was not missing when our summer workers accounted for all check copies two months ago. This is the third check copy that I have found missing since the summer workers completed this project. One check was to Jefferson Sports and Scholastic and the other to Visa. If you have any of these, please notify me immediately.
Fortunately, I had another copy of the check to Thompson Thibodeaux however; I am concerned that any documentation left in your work area may get misplaced.
REMEMBER – WE RECEIVED FORMAL NOTICE FROM THE US DEPARTMENT Of JUSTICE REGARDING THE PRESERVATION OF RECORDS. IT lS YOUR RESPONSIBILITY TO SEE THAT ALL RECORDS ARE RETURNED TO THE PROPER LOCATION AT THE END OF THE WORK DAY.
WDSU reports Check Records Missing in Jefferson Parish.
Copies of checks paid to nonprofit organizations by Jefferson Parish are missing, despite an order from the U.S. Attorney’s office to preserve all documents for a federal investigation into parish finances, the WDSU I-Team has learned. Toups sounding the alarm, letting her supervisors know that something isn’t right when it comes to how sensitive documents are handled.
The e-mail says that the parish copy of a check made payable to Thompson/Thibodeaux Development Organization — a nonprofit on the Westbank — is missing. The check copies are the key method in which the parish monitors who gets public money.
“This check copy was not missing when our summer workers accounted for all check copies two months ago,” Toups wrote. “This is the third check copy that I have found missing since the summer workers completed this project.”
In addition to the copy of the $100,000 check to Thompson/Thibodeaux, a copy of a $60,000 check to the Jefferson Sports and Scholastic Foundation is also missing.
Both of these nonprofits were featured in an I-Team investigation earlier this week. Each is on the state legislative auditor’s delinquent list for failing to properly submit documents showing how they spend public money…
Toups’ e-mail, dated Oct. 19, has now been forwarded to the legislative auditor. Sources in Jefferson Parish told the I-Team that the auditor is expected to issue a report on missing check stubs next week.
In her e-mail, Toups said she knows the check stubs are missing because she kept duplicate copies for her own records. That means that if she didn’t keep her own personal record, it would be difficult to know how the money was used.
The matter of the disappearing documents comes months after federal investigators began taking a close look at parish financial dealings. Last January, U.S. Attorney Jim Letten sent a letter to then-Interim Parish President Steve Theriot, directing him to preserve all records pending the outcome of an ongoing federal grand jury investigation.